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How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent 15 replies,9141 views

#1
A good Buying Office, Sourcing Agent or Purchasing Agent plays a very important role in doing safe and smooth business in China, especially when you're placing a large order: Sourcing and Verifying qualified suppliers, Quality Control, Loading Process Supervision, Warehousing, Shipping Support, Business Risk Control, Legal Contract Support and After-sale service etc. However, It is NOT easy to find a right one. If you don’t make an informed decision when selecting a buying office or purchasing agent you might end up losing a lot more than the commission or service fee.

What is a purchasing agent and why do I need one?
A purchasing agent could be an individual, a group of team or a company, helping companies overseas to import from China. So sometimes buying office service can also refer to 'purchasing agent', Buying Office service will be supported by a team of experts in each field: sourcing, verification, procurement, quality control, business risk control etc. A good agent can be an extremely valuable asset in your overall product procurement strategy. Here are the main services offered by your qualified ‘buying office’ or ‘purchasing agent’ in China:  
I. Keeping finding new products and suppliers.
II. Verify, inspect or audit existing suppliers.
III. Price negotiations and Supply Chain Management
IV. Draft formal Purchase Contract (Business Risk Control)
V. Quality Control Management
VI. Shipping Supp ort and Loading Process Supervision
VII.Customs Clearance Support
VIII.Offer After-sale Service

Dealing with Chinese suppliers is very time consuming. Working with a qualified Buying Office or Purchasing Agent can save you much time, cost and energy etc in China. For example, 90% of the suppliers you met online or at local trade fairs might be a typical trade company while the local sourcing specialists can go to the real manufacturing bases to find out some qualified factories for you in person. Apparently the factory price is much more competitive than that of the trader’s anywhere on the globe, by this way you can save more cost in the business. 

How to choose a right buying office or purchasing agent from China?
I. Ask them for at least 3 client references from your country or area.
Check them out before any cooperation. Trust is very important, especially for long term cooperation. 

II.Choose a right buying office or purchasing agent who is near to the manufacturing base ( industry cluster) of your industry. 
In China, almost every city has their pillar industry and each product has one or several manufacturing bases. Say, if you're buying Fireworks, you can simply go to Liuyang city, which is called 'Home of Fireworks' or 'Capital of Fireworks', where there are more than 400,000 people directly or indirectly engaging in this business in China. 'Liuyang-made' fireworks account for 70% of China market and 50% of global market at present. Another two famous manufacturing bases for this product is Liling, Hunan and Wanzai, Jiangxi, these three manufacturing bases are near to each other. This is the same situation to most of the products in China. Your agent’s proximity to a certain industrial cluster can certainly help out when things go wrong during production. It may also cut traveling and transportation costs.

III.Ask them for their Business License and Export License in China, check them out with local officials or third-party verification service company first before formal cooperation. 

IV. Ask them for the measures on how to avoid ‘kickbacks’ from the suppliers. 
When you are working with a small buying office, especially for individual purchasing agent, they may choose the supplier based on the kickback amount and will not protect the client’s interests in China. This is a problem of management issue. It is very hard to eradicate ‘kickback’ but if some well-known ‘buying office’ may have lot of experience in avoiding it. 

V. Ask them enough professional questions regarding the coming orders in China.
Many sourcing agents are also lacking expertise about product safety regulations in overseas markets. Working with a buying office or procurement agent lacking such knowledge is a serious liability. Keep in mind that in the end, you are going to be held financially responsible if your products turn out to be non-compliant with the relevant standards. Importing from China can be a completely different story depending on the product. Certain products are very complicated (i.e. machinery ) while others a fairly easy to get right (i.e. indoor furniture). Hiring the a purchasing and procurement agent with the right product knowledge is critical and can make the difference between a successful business transaction and complete disaster.
 
If they are able to satisfy you from above five aspects and if they are familiar with the manufacturing bases in China, then you can feel assured to work with them in China. STIN Buying Office service has served more than 2000 clients from over 80 countries and areas on the globe so far. You can have a look at their website for details:  www.chinabizservices.com 
You can also watch their services online:  http://youtu.be/IaoSngoycIo  
SIGNATURE:
About Our Company

STIN (CHINA) BUSINESS SERVICE CO., Ltd
STIN (CHINA) BUSINESS SERVICES CO. , LTD (STIN for short) is a professional business service company offering Purchasing, Sourcing, Company Investigation, Quality Control, Pre-shipment Inspection and other busine... More

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#2
Re: How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent

Totally agree! It is not easy for buyer to come to China for each order and visit each supplier. Sharing one story, maybe useful for other buyers.

 

One buyer from Australia who's a big seller for home appliances, seling some coffee maker, heater fans, electronic fans...we know them for more than 5 years. At the start, their engineer always come to China factory, some in Zhejiang some in Gunagdong,each time the engineer fly to HK then go Guangdong and Zhejiang, they did inspection by himself, problems comes, factory's sales man don't understand what the engieer talking about, when sales guy translate the technical findings to factory's engineer, totally have no idea, because sales guy's poor engineering knowledge. At one time, Australia engineer told factory's sale's girl they require fibreglass sleeve on the electrical wire inside the product, factory's girl have no idea, then she told factory to have stronger insulation for the electrical wire, but it is different thing. You know what, factory have to rework again, it cost a lot of money, because product need to be opened and redo the assembly. 

 

You can see the story, so that's why sourcing company and professional inspection company can survive in the market, there is such big needs to fix the understanding issue between buyers and factory. It is not about english, it is more about engineering, customer special requirement, familar with safety regulation of customers...

 

 

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#3
Re: How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent

 i totally agree with you.

 

maximum buyer think if there is any middleman then they have to pay more. but this is totally wrong. You need a middleman to control your overseas business. Middleman will help you a lot to choose good factory, price negotiation, to get good quality products and on time shipment which is really impotent in this business. this will may cost buyer few cents but end of the day buyer will be gainer. Its better expense few cents then loose all.     read the Rules of Forum if you want to be in here ! 

 

welcome to contact me and talk more.

#4
Reply #

agree with, nice article

#5
Reply #
Chenwei medical equipment wrote:

agree with, nice article

 

 

Thanks 

SIGNATURE:
About Our Company

STIN (CHINA) BUSINESS SERVICE CO., Ltd
STIN (CHINA) BUSINESS SERVICES CO. , LTD (STIN for short) is a professional business service company offering Purchasing, Sourcing, Company Investigation, Quality Control, Pre-shipment Inspection and other busine... More

#6
Reply # 3

thnx for sharing nice information, i really thinks that the middle man makes more money when we buy some items, they got high committion, now u clearified, thnx

http://www.result.pk/
#7
Reply #

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#8
Re: How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent

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#9
Re: How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent

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#10
Re: How to Find a Good China Buying Office, Sourcing Agent or Purchasing Agent

Thanks for sharing

#11
Reply #

Which one is the specialiti of your company? What kind products you have experience?

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