Dear Valuable Members,

Do you want a prompt, polite and professional response to your buying inquiry?

What info do you need in order to get a satisfactory response? Welcome to share your ideas with us.

Please do not post your company name or contact details, otherwise they will be treated as trade leads.

Moolan

Replying to [Moolan99]:

Dear Moolan
ABC Co. Ltd.


We are the manufacturere / exporter of _____________ and ____
______________________________ We have extensive product range of ______________ for more details visit our website www. .com

For an upcomming project , we are interested to procure following items.

S.No. Item Name Specification Qty.
01. ______ _____________
02. ________ ____________
03.
04


Please quote us your best possible offer with clearly mentioning delivery time, Pack size, MOQ & Payment terms.

An early reply is requested to finalisation of order.

Regards


Deepali

Replying to [Moolan99]:

Subject:- Strategic Alliance

Dear Miss Moolan,

With a view to explore possibilities to augment our production capacities by out sourcing accessories from quality manufacturers, we seek your participation in our endeavour to select most suitable business partners.We are looking for Items K , L & M.

We seek strict quality assurance, prompt delivery and quality packing for accessories that we plan to outsource from you.Please send quality specs for items listed above.

We offer Revolving irrevocable L/C , Payable at sight( subject to SGS pre-shipment inspection) on presentation of documents, clear terms of quality reference with tolerance limits and assured minimum year round production schedule.

If your specs are found comparable, we will require four units each of your products for quality compatability test on Collect basis through our DHL A/c Number>>>>>>>>


Please acknowledge your consent to send samples,if your specs match our requirements, enabling us to issue a letter to DHL to pick up samples on Cost+freight collect basis from your warehouse.

Assuring our best co-operation at all times,

Regards,
Sixer
CEO
For Alibaba & co

Replying to [Moolan99]:

A Best e-mail is always reader friendly, readear got at one look what he actually need to know.

Replying to [TandH ]: Hello, could you write one as example?

Hi Moolan,

maybe I'm some kind of "cowboy", but I don't like those long and extravagant letters (including e-mails). I'm always short and to the point, and it seems to work, judging by the success.

For example, I might send an e-mail to a new prospect provider, saying (the precise wording might change a lot):

Dear Sir,

my name is John Doe, of XYZ Corp. We specialize in... (enter your specialty) and are looking for a new provider for ... (name of merchandise). Therefore I would like to ask you for a price list, catalog or a general quotation as a basis to discuss our future business relationship.

Sincerely,

John Doe

Of course, customs and habits change from country to country, but even in a country like Mexico - where people like to "chat away" - long letters and e-mails aren't welcome anymore. As a case in point I might mention resumes. Years ago a typical resume had 3 or 4 pages. Nowadays you either cut it down to 1 page or you are "toast". Nobody would ever read such a lengthy resume! So I could imagine that also your (prospective) provider will appreciate if you keep it short and to the point. The same holds true for buyers, by the way. - Just an opinion!

Germex

Dear Sir/Madam,

We are the manufacturer/exporter of XXXXXXX
For an upcomming project we are interested to procure following items.
1.
2.
3.

If you could help us in this regard we will be highly obliged.

Regards

Replying to [Moolan99]:Dear Germex,
Your mail is short, but it is too short for comfort.Say the merchandise is Hose Pipe, or Rice, or bicycle, provider will be left wondering what model/variety to quote.
Besides, he does not get idea of payment mode, quantities, quality specs etc.
I may not take your mail too seiously.
Sorry to dissent, but your mail is your first impression, and this mail you have given does not match AIDA, you have so beatifully written about, in other thread.
Sixer

Quoting from [Sixer]:Dear Germex,

Your mail is short, but it is too short for comfort.Say the merchandise is Hose Pipe, or Rice, or bicycle, provider will be left wondering what model/variety to quote.

Besides, he does not get idea of payment mode, quantities, quality specs etc.

I may not take your mail too seiously.

Sorry to dissent, but your mail is your first impression, and this mail you have given does not match AIDA, you have so beatifully written about, in other thread.

Sixer

Dear Sixer,

it might have to do with the kind of merchandise you are dealing with, because I've never ordered anything like in your example. Though I also have the impression that it has a lot to do with culture. As I mentioned in the posts about BUYING, in some countries long letters (or e-mails) are not welcome anymore, and some companies in foreign countries are beginning to copy that. Like Mexico; it's not their natural style, but they copied it from the US.

I think what counts is the bottom line. It has worked for me, and that's all I can report. If it works for others... I don't know! It might depend on the two conditions I mentioned above.

Germex

Replying to [Moolan99]:
As a first letter I will go the formal way, I don't know if I will be dealing with an old-timer or a brand-new guy right out of college. Go over the especifics of what I need, what I do, and briefly how I plan to market the product on my market, so he will see the interest on establishing a long-term relationship with them. I may not go over the financial terms for payments at first, but I would like to discuss that in a different moment. First I want to convey the message that I am interested in that particular product, and want feedback from supplier, as to confirm that is the right product I need. Then We will proceed with the other details, no need to discuss price and terms if product details (quality, life cycle, format, color, etc) does not suit my needs.
My focus will be on picturing myself as a potential partner, who has found an opportunity to expand the business.

Dear Moolan
President
XYZ Corporation
456 main St.
New York, NY 1001

RE: Interested in products A, B and C

Dear Sir
As part of the expansion plan for 2007, HQ Imports is considering add products A, B & C to its portfolio. Your products meet the criteria of our business plan, and in fact I have not seen significant present of those products on our markets. We have been in busines for 10 years and have specialized in this industry, with primarily focus on quality, not interested in price alone. HQ Imports is different from the competition, as we value quality highly, and would like to provide our end customers the right service for that.
Looking forward to hear from you. Please include price list and product description, as well as packaging specs to work on my price structure and eventually coordinata a potential first transaction.

Kind Regards

John Doe
VP marketing
HQ Imports
Blackberry: john.doe@hqimports.net
Personal: (123) 456-7890